Services We Offer

Combined, the Advantage Preservation team has been partnering with Libraries, Colleges, and Historical Societies to preserve their local history for over a century. We take great pride in converting local historical newspapers, record books, public records, and photos onto 35mm Silver Halide Microfilm to protect the valuable content from the ravages of time. Our Microfilm meets all ANSI/AIIM Standards for microfilm preservation and use archival-quality 35mm Silver Halide microfilm produced in our Kodak Certified Lab for true 500+ year preservation!

Microfilm scanning plays a very important roll in any document preservation and access strategy, and Advantage Information Management Solutions are world leaders in this field – the result of over 30 years of working with micrographic media.  Our microfilm laboratory has converted hundreds of millions of images from microfilm, microfiche and aperture cards. We utilize proven high-speed conversion equipment combined with proprietary processes that can digitally convert more than 5 million images  of 16mm or 35mm microfilm per month.

Advantage Information Management Solutions (AIMS) has been providing our clients with high volume, and even higher quality electronic document imaging service projects from paper, microfilm and microfiche since 2003. Our average staff member has more than twenty years of experience with sophisticated document scanning services, facilities management and a broad array of document imaging and data capture services.

Digital Archive Hosting services from Advantage Preservation include designing and implementing cost-effective Web Based Document Management systems. We use these systems to create a web-acessable archive that leverages the latest online based document management technologies. Each application is customized to meet a client’s specific needs for an online web document hosting application.

At Advantage Preservation, we understand that preservation is only 1/2 of the equation. Once your materials are protected on Microfilm, you need to consider accessibility to the valuable content. Advantage Preservation offers a user friendly digital solution to research your materials. The digital images can be provided on a searchable Hard Drive, DVD or we can format the images so they can be imported into your own searchable database. We offer full OCR (Optical Character Recognition) and Indexing of the images.
In your business, you accumulate critical documents. You need to organize, store and have easy access to all that information. Archiving and retrieving information may not be your core competency. It is ours. Advantage Information Management Solutions (AIMS) manages and provides solutions tailored to your specific requirements. The Advantage Companies’ commercial division has provided document management solutions for many years.  We pride ourselves in our understanding of business documents and their impact on your bottom line.  We listen to your needs.

It is critical that your company’s accounting, finance records and associated records are managed properly, have appropriate retention periods and that the retention process is managed appropriately and transparently. Advantage Records Management & Storage is uniquely positioned to consult, plan, and execute a comprehensive records management and retention program to satisfy your company’s records management policies and much more.

 

Advantage Records Management & Storage operates Iowa’s only certified digital media vault. Our vault is designed for the express purpose of storing digitial and physical media in a safe and secure, enviroment. When you decide to store your data in our vault, we design a program to fit your company’s individual needs. Our vault incorporates a flexible and customizable storage system that can accommodate all types and sizes of data medium such as backup tapes, data cartridges, CDs, DVDs, computer disks, films, optical disks, and more.

Data and document hosting services from Advantage Information Management Solutions include designing and implementing cost-effective Web Based Document Management systems. We use these systems to create a web accessible archive that leverages the latest online based document management technologies. Each application is customized to meet a client’s specific needs for an online web document hosting application.

Advantage Records Management & Storage offers the Cedar Rapids/Iowa City area’s professional community a secure, low cost alternative for the destruction or storage of records and files.  Our objective is to provide unlimited growth potential for your business, while maintaining records in a secure, organized and convenient environment. Advantage Records Management follows very strict guidelines for our business, retail and individuals clients.

DocuWare is an integrated document management solution that can automate business processes by managing any type of document, regardless of format or source, in a central document pool – for example paper records, letters, faxes, drawings, PC and other electronic files including e-mail. DocuWare supports all forms of electronic signatures. Integrated records management ensures that all access is secure, controlled, and logged. Using the Internet, the central document pool is available around the clock to any authorized user.

At Advantage Records Management & Storage we take our storage containers seriously. When your Firm uses our Standard Cartons you can be certain that you are using the finest quality storage container. Advantage Records Management has designed our Standard Carton to hold over 200 lbs while empty, our Standard Carton will not only last better than generic standard boxes but will also save you money in the long run because they will hold up under longer retention cycles and rougher handling.

Our document scanning services for micrographics are unmatched – the result of years of working with micrographic media.  Our microfilm laboratory has converted hundreds of millions of images from microfilm, microfiche and aperture cards. At Advantage Information Management Solutions we offer many options for conversion of microfiche to digital image. Although simialar to microfilm roll scanning, microfiche images must be individually scanned, and the conversion requires more time than roll film.

At Advantage Information Management Solutions we support a wide variety of document scanning and imaging systems. The primary focus of this division of the Advantage Companies is on document scanning and conversion services.  We have been an Authorized DocuWare Partner (ADP) for several years but we are not limited to importation into their system.  Our extensive in-house programming team makes us a unique service bureau.

The Sarbanes-Oxley Act of 2002 is mandatory. ALL organizations, large and small, MUST comply. The Sarbanes-Oxley Act was signed into law on 30 July 2002 by President Bush and introduced major changes to the regulation of financial practice and corporate governance.  The Act is designed to oversee the financial reporting landscape for finance professionals. Its purpose is to review legislative audit requirements and to protect investors by improving the accuracy and reliability of corporate disclosures.

When properly manufactured, processed, and stored, polyester-based silver gelatin microfilm can be expected to last for as long as 500 years, but routine inspection of your non-silver film is highly recommended. As resources and time are limited commodities in most organizations, we have contract services for microfilm inspection available to help ensure the integrity of your film archive.

We utilize a number of different OCR conversion software packages for our scanning services and forms processing, each of which has its own strengths for certain types of documents. We don’t just scan paper documents, but we also convert materials that have been stored in microfilm and microfiche. Advanatage tailors data capture to the specific requirements of a project. We carefully analyze client needs and intensively test alternatives before recommending the conversion process.

 

One unique service provided by ARMS is disaster recovery rooms. When disaster strikes your company or there is a temporary loss of power we are ready to service your needs. We have three rooms dedicated to providing your company the ability to keep functioning in the case of an emergency. Complete with telephone, fax, copying and internet service these “cold site” rooms give you the ability to be up when others are down. Loss of electricity is not a factor for us. We have our own generator that keeps us and you going.

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1025 33rd Ave SW
Cedar Rapids, Iowa 52404

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