Secure Vault Storage

Advantage Records Management & Storage operates Iowa’s only certified digital media vault. Our vault is designed for the express purpose of storing digital and physical media in a safe and secure, environment. When you decide to store your data in our vault, we design a program to fit your company’s individual needs.

Secure Vault Storage

Our vault incorporates a flexible and customizable storage system that can accommodate all types and sizes of data medium such as backup tapes, data cartridges, CDs, DVDs, computer disks, films, optical disks, highly confidential paper records, audio and video tapes, microfilm and microfiche, film negatives, disaster plans and more.

Entry to our secure vault is strictly controlled to protect from unauthorized access. Only Advantage personnel will handle pickups and deliveries. The actual loading and unloading of vehicles for daily pickups and deliveries are performed inside the facility. Vehicles are driven inside the facility for security as well as protection from the various elements of the weather.This impressive vault was built for the Advantage Companies by FireLock™! Designed specifically to protect your digital and film based archives, we have installed the highest performing vault on the market today. You’ll gain unparalleled security, safety and cleanliness for all your computer media with the best fire rating available along with precise temperature and humidity control. The Advantage Companies are committed to providing your company with the very best in security and safety. Like with the boxes we use and the people we hire, we will not skimp in the products or services we furnish. This is the first FireLock™ Vault in the State of Iowa and the only certified vault in the State of Iowa. It has been certified and rated by Omega Point Laboratories to meet the ANSI (American National Standards Institute) and NFPA (National Fire Protection Association) standards for the storage of magnetic & electronic media.

We are the only commercial records center in Iowa with a Firelock Fireproof Vault utilizing NASA technology, including a clean agent fire suppression system approved by the EPA. We are committed to providing the best possible service to each customer on a daily basis. We strive to meet our customers’ current needs while also anticipating and planning for the future. Our FireLock™! Media vault is designed specifically to protect your digital and film based archives, we have installed the highest performing vault on the market today. You’ll gain unparalleled security, safety and cleanliness for all your computer media with the best fire rating available along with precise temperature and humidity control.

Just as we did with our Firelock™ fireproof modular  vault, we researched generators to find one with a solid reputation in the marketplace, backed by a stellar manufacturer’s warranty and service, which could fulfill our customers’ needs. We are pleased to provide peace of mind and security to our clients through the installation of our new generator. All of our systems are connected to our Olympian™ generator. In the event of a power outage we will be fully operational. Our customers can be confident that we are their service provider and we have done everything we can to maintain the security, continuity and safety of their records.

Advantage Records Management & Storage is a full service records management center in Cedar Rapids, Iowa offering organizations in Eastern Iowa solutions in the management of records, files, boxes of documents, and other sensitive media such as microfilm, backup tapes, or x-rays…all the while maintaining ease of access.

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Although patient chart conversions can vary from hundreds of thousands of images to millions of images, at Advantage Information Management Solutions, we understand that EVERY page may become critical when researched. EVERY page must be as legible as the original, no pages can be omitted and the data entered to identify the patient must be accurate. These three essentials have driven our focus on document scanning and conversion quality control over the years.

Financial organizations face the challenge of finding new ways to thrive in an ever more complex operational environment. With spiraling costs, increasing regulation and competitive pressures, the need for simplified, speedier business processes that no longer rely on paper is imperative. As a result, Advantage Information Solutions understands that organizations are looking to improve internal operations, improve customer service satisfaction and expand their competitive advantage by being more efficient.

In today’s economic environment manufacturers must increase their overall business efficiency and reduce costs in order to remain competitive. Pressures to reduce product life cycles, improve quality, enforce standards, and comply with regulations make it vital for this sector to implement a document scanning and conversion solution. The Advantage Companies can assist by converting paper-based documents such as shipping/warehouse receipts, CAD drawings, letters, standard forms, reports, and even Emails into a digital format that can be searched and retrieved.
At Advantage Records Management & Storage, confidentiality of legal records is paramount to our operations. Only authorized client staff may request documents, which are handled in accordance with pre-established retrieval methods. Depending upon where the specific document lies within the process, electronic images can be immediately transmitted to the requestor. The document might be scanned and transmitted or the original might be photocopied and sent back in physical form.

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