Document Destruction & Shredding

Advantage Records Management & Storage offers the Cedar Rapids/Iowa City area’s professional community a secure, low cost alternative for the destruction or storage of records and files. Our objective is to provide unlimited growth potential for your business, while maintaining records in a secure, organized and convenient environment.

Document Destruction & Shredding

Advantage Records Management follows very strict guidelines for our business, retail and individuals clients.

Among those guidelines and procedures are:

  • All paper documents are maintained in locked containers while on-site (at your physical location).
  • For every two consoles that are filled, your company saves a tree by recycling with The Advantage Companies.
  • An administrator within your Firm will have access to the bins should any documents be mistakenly put into the locked container.
  • Material is moved to our in plant facility for secured shredding.  Vehicles are locked and secured at all times.
  • Background checks and random drug testing is performed on current and prospective Advantage employees.
  • Our facility is monitored by video and other security systems 24/7, for burglar and fire protection.
  • Motion detectors, electronic key cards, and cameras are mounted to record the activity for every entry/exit within the facility.
  • Visitor In/Out logs are maintained and visitor badges are required for all visitors, while each visitor is escorted by an Advantage Employee while in the warehouse area.
  • Battery backup and a natural gas generator ensure the company is never without power to carry out its operations and maintain its security measures.  In fact, Advantage Records Management has never recorded any down time to the lack of electricity in the area.
  • Certificates of Destruction for our clients’ records are routinely made a part of the invoicing process.
  • Advantage is insured and bonded by several agencies who perform their own audits and reviews of our facility.
  • Clients are welcome to arrange a time to review our facility and procedures for themselves.
  • Shredded material is bundled, secured in a shipping container and shipped direct to a paper recycler; where the material is slurried down to create tissue and toilet paper.

Minimum costs for drive-up or walk-in starts at a $10.00 minimum or $0.15 cents a pound, which ever is greater.  Most walk-ins have 2-3 boxes or a bag or two of documents to be shredded, and the minimum fee would apply.  However if you need to witness the documents being shredded and/or a certificate of destruction is required, then the minimum fee is $30.00 or $0.15 cents a pound, which ever is greater.  Volume pricing available upon request.

Advantage Records Management & Storage is a full service records management center in Cedar Rapids, Iowa offering organizations in Eastern Iowa solutions in the management of records, files, boxes of documents, and other sensitive media such as microfilm, backup tapes, or x-rays…all the while maintaining ease of access.

 Call Today:  1-855-303-2727 

Although patient chart conversions can vary from hundreds of thousands of images to millions of images, at Advantage Information Management Solutions, we understand that EVERY page may become critical when researched. EVERY page must be as legible as the original, no pages can be omitted and the data entered to identify the patient must be accurate. These three essentials have driven our focus on document scanning and conversion quality control over the years.

Financial organizations face the challenge of finding new ways to thrive in an ever more complex operational environment. With spiraling costs, increasing regulation and competitive pressures, the need for simplified, speedier business processes that no longer rely on paper is imperative. As a result, Advantage Information Solutions understands that organizations are looking to improve internal operations, improve customer service satisfaction and expand their competitive advantage by being more efficient.

In today’s economic environment manufacturers must increase their overall business efficiency and reduce costs in order to remain competitive. Pressures to reduce product life cycles, improve quality, enforce standards, and comply with regulations make it vital for this sector to implement a document scanning and conversion solution. The Advantage Companies can assist by converting paper-based documents such as shipping/warehouse receipts, CAD drawings, letters, standard forms, reports, and even Emails into a digital format that can be searched and retrieved.
At Advantage Records Management & Storage, confidentiality of legal records is paramount to our operations. Only authorized client staff may request documents, which are handled in accordance with pre-established retrieval methods. Depending upon where the specific document lies within the process, electronic images can be immediately transmitted to the requestor. The document might be scanned and transmitted or the original might be photocopied and sent back in physical form.

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