Who we are,

what we do,

why we do it...

With Advantage Records Management your records and critical documents are safe, efficiently managed & economically stored! We are only a phone call or a mouse click away.

Advantage RMS is a full service records management center in Cedar Rapids, Iowa offering organizations in Eastern Iowa solutions in the management of records, files, boxes of documents, and other sensitive media such as microfilm, backup tapes, or x-rays…all the while maintaining ease of access. Retention schedules are setup by the clients to maintain compliance with Sarbannes-Oxley, HIPAA, Gramm-Leach-Bliley Act, FACTA, PIPEDA and other regulatory requirements.

Our 80,000 square foot secure records management facility is purpose-built for document management, imaging and historic preservation services, and features an ANSI/AIIM compliant microfilm storage vault, certified film lab, an advanced document imaging center, and a Firelock Fireproof Modular Vault. All Advantage Companies’ facilities are equipped with motion detectors, magnetic locks, smoke and heat detectors, glass break detectors, a high density fire suppression system and surveillance cameras. All employees are insured and bonded having completed a background check at the time of employment. All personnel are randomly drug tested and must assent to a confidentiality agreement. Our employees always wear an Advantage logo on their ID badge, shirt or jacket. Advantage Companies visitors at all facilities are required to sign in, issued a visitors pass and escorted throughout the premises.

We take the these precautions so you don’t have to. We understand our responsibility in the security and confidentiality of the information you have entrusted to our care. We are diligent in our process and practices, and will provide your organization with the quality of service your organization demand and deserves. Advantage Records Management utilizes the latest technology including bar-coding and web based services to give you and your business a clear Advantage. When it comes to your records storage and records retention strategies. Advantage Records Management maintains full control of our web based services, giving you real time information regarding your documents in our secure facility. You can be assured that your records are available 24 hours a day, 7 days a week, 365 days a year even under the most severe of circumstances.

File Storage:

Records are placed on specially designed high density racks maximizing the height of our facility. Each carton is assigned a location address and designated space, assigned by the barcode scanner for accurate retrieval, refilling and tracking.

Business Media Storage & Management:

Cost efficient forms and supplies storage is provided. On hand inventory printouts and controlled access provide inventory levels management and shrinkage protection. Direct desktop delivery is available on a same day request basis.

Pickup / Delivery Service:

Your stored records, documents, or media are available to you immediately. Call before 9:00 A.M. and your files will be delivered to your office, or new files picked up, the same day. Priority service is available within two hours. You may also pick up your files at our facility with a two-hour notice. In an emergency, your files can be retrieved 24 hours a day, 365 days a year.

Phone Reference, Copy Service, Mail Service, Fax Service:

Our records administrator and staff provide a full service records management program. We can reference information to a requesting office by phone, copy, fax or mail.

Secure Document Destruction:

A secure environment for the destruction of records, documents, and files you no longer wish to retain. Our objective is to provide unlimited growth potential for your business, while maintaining your records entire lifecycle in a secure, organized and convenient environment.