Preservation Microfilming Services
Preservation Microfilming Services
The history recorded in the pages of a community’s newspaper is invaluable. It puts historical events in perspective, allows us to view those events through the lens of someone who was there and witnessed “history as it happened”. It also allows us to connect to our past in a real and tangible way. This cultural asset must be protected and preserved so future generations can can have access to the “first draft of history”. The only true way to ensure it’s survival, is through microfilming. Those local historical newspapers, record books, public records, and photos must be captured onto 35mm Silver Halide Microfilm to protect the valuable content from the ravages of time. Our microfilm meets all ANSI/AIIM Standards for microfilm preservation and use archival-quality 35mm Silver Halide microfilm produced in our FujiFilm Certified Lab for true 500+ year preservation.
Through a collaborative approach, our clients are involved from the initial specifications to the delivery of the products, thus assuring the outcome they want and expect. All film is produced in the United States, and original materials will NEVER leave our secure facility. We pride ourselves in high quality archival services for:
- Historical Newspapers
- Original Paper Documents/Books
- Record Books
- Marriage Records
- Birth Records
- Death Records
- Photos (Black and White or Color)
- Newsletters, Bulletins, ect.
Our Quality Standards:
Quality Control and Quality Assurance are what set microform production at Advantage apart from others in the industry. Quality Control is defined as those steps incorporated into the production process that are designed specifically to reduce error. Quality Assurance is the process by which the total product is examined to ensure that the quality criteria established by Advantage are met.
Preservation of physical newspapers either lose, or contained within bound volumes will be captured to 35mm silver halide microfilm in accordance to ANSI/AIIM standards.
- Auditing all available versions of source material available for the project to identify best available quality original for filming.
- Ensure that reasonable effort is put forth to repair any imperfections that affect the legibility of the pages on the volumes identified for filming.
- Document preparation, including but not limited to: the insertion of targets (density target, resolution target, declaration by camera operator) and preparing the newspapers in a manner that they are filmed in an orderly sequence and misplaced pages will be put in the correct order.
- If missing or illegible pages are identified, they will be documented by inserting and the proper filming targets, as specified in standard ANSI/AIIM MS23.
- Microfilming the physical newspapers on roll microfilm first-generation, silver microfilm. A leader with a minimum of 28 inches of blank film will be used as well as a trailer also of 28 inches. The shot count per 100 foot roll of film will not exceed 1000 pages. Lab processing of the camera master and methylene blue testing.
- Quality assurance of the images on film. If pages do not pass the quality tests, they will be sent back to the camera operator for retakes. Replacement images will be identified by a title target identifying the retake/addition records. Retakes/additions will be spliced either before the density and resolution targets at the beginning of the film or after the density and resolution targets at the end of the film.
- Reassembly or packaging of the physical volumes
- Preparation of film for audit
Microfilm Collection Audit:
To ensure that the collection is complete and contains the highest quality images available, and no content is compromised due to vinegar syndrome or redox, the microfilm collection will be audited in its entirety. The quality-index graph in standard ANSI/AIIM MS23 will be used to determine the minimum quality index for 15% of the total volume of microfilm. All microfilm must meet a minimum quality index level of 5.0. The microfilm must meet standard ANSI/NAPM IT9.1 (See Appendix A), except where these sections specifically state otherwise.
- Documenting start and end dates on each 100-foot roll of microfilm
- Quality auditing of 15% of collection to ensure density and resolution of the microfilm in compliance with ANSI/AIIM Standards
- Visual inspection to verify image quality, skewing, damage or defects. If an issue is found, the un-inspected microfilm preceding and/or following those pages will be inspected image by image until all defective film has been identified.
- Each roll identified as needing to be re-filmed will be documented and cross referenced with the audit of bound volumes to identify best original available.
- Each 100-foot microfilm rolls will be conjoined for storage on 1,000 foot reels for long term archival storage
- Any deteriorating film will be immediately removed, documented and communicated to all parties involved in this agreement. Once the problem is corrected it will be returned to storage.
- Original microfilm will be stored in the purpose-built microfilm vault in the Advantage Companies records management center in Cedar Rapids, Iowa, under conditions that meet or exceed standards and practices.
- The microfilm will be stored in temperature and humidity vault. The vaults temperature will not exceed 70 degrees Fahrenheit, and a constant relative humidity of 35% will be maintained with a maximum variance of plus/minus 5.0% relative humidity in a 24-hour period.
- A microfilm will be stored on 1,000 foot reels and a container will be used for processed microfilm to protect the film and facilitate identification and handling.
- Only, chemically stable materials such as non-corrosive metals (anodized aluminum or stainless steel), peroxide-free plastics, and acid-free paper will be used for containers to ensure no degradation is caused to the image.
- Container label information will include identification number and Advantage Records Management barcode which will then be ingested into the records management software allowing for cataloging the location and contents.
- An annual inspection will be performed on a sample of 1/1000th of the total volume of stored microfilm.
Our processes align to ANSI/AIIM (Association for Information and Image Management) standards for archival microfilming, as well as specifications developed by the Research Libraries Group (RLG) & by the Library of Congress. This requires stringent adherence to our internal guidelines regarding the careful production & examination of all archival microfilm, in addition to well controlled storage & handling conditions