Archive Inspection & Audit Services

When properly manufactured, processed, and stored, polyester-based silver gelatin microfilm can be expected to last for as long as 500 years, but routine inspection of your non-silver film is highly recommended. A

Archive Inspection & Audit Services

As resources and time are limited commodities in most organizations, we have contract services for microfilm inspection available to help ensure the integrity of your film archive. Advantage Preservation’s associates and archival specialists will evaluate existing acetate based microfilm collections and provide detailed documentation concerning the current condition of your archive. We will document any brittle film, microfilm with redox or other blemishes, the presence of vinegar syndrome (and stage of infection), any discoloration , mold or fungus growth, or any other condition that may jeopardize the life and longevity of your valuable archive.

At minimum, each year a random sample of not less than 2% of the total number of rolls stored in the facility should be examined to determine if deterioration is taking place. Each successive year the sampling population should include new rolls stored in the facility and the balance of the rolls not examined in the previous year. Film collections containing older films should be inspected in greater numbers. Guidelines for inspection are available in ANSI/AIIM MS45-1990 – Recommended Practice for Inspection of Stored Silver Gelatin Microforms for Evidence of Deterioration (as amended or replaced).

In addition to common microfilm maladies, we will inspect each roll for quality, and adherence to standards. This includes counting the number of physical splices (and butt splices as opposed to overlap splices) and there are no rubber-based adhesives contained in any tape material used.

Lastly, a content inventory will be assembled to determine gaps in coverage, missing dates, and/or incorrect labeling or database information. Once the audit and inspection are complete, your account manager will share his or her findings in a comprehensive report and solutions can be discussed.

Our processes align to ANSI/AIIM (Association for Information and Image Management) standards for archival microfilming, as well as specifications developed by the Research Libraries Group (RLG) & by the Library of Congress. This requires stringent adherence to our internal guidelines regarding the careful production & examination of all archival microfilm, in addition to well controlled storage & handling conditions

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Combined, the Advantage Preservation team has been partnering with Libraries, Colleges, and Historical Societies to preserve their local history for over a century. We take great pride in converting local historical newspapers, record books, public records, and photos onto 35mm Silver Halide Microfilm to protect the valuable content from the ravages of time. Our Microfilm meets all ANSI/AIIM Standards for microfilm preservation and we only use archival-quality 35mm Silver Halide produced in our Kodak Certified Lab for true 500+ year preservation!

 

We give Newspaper Publishers a clear Advantage! In partnering with Advantage Preservation you will be working with a team that has over 50 years combined experience in the Newspaper Microfilming Industry, we meet or exceed all ANSI/AIIM Standards for microfilm preservation. The Microfilming will be done at no cost to our Publishing Partners. The only cost you will have is shipping the papers to our facility in Cedar Rapids, Iowa.  Your Master Negative copy can be stored at no additional charge in our state of the art vault under your ownership.

The Advantage Preservation team has been closely monitoring the painful condition and trends in the budgets of our state governments… and we are extremely conscious of the fact that one of the hardest hit areas has been in newspaper and historical preservation services in State Libraries.  The cuts have been deep, and in many cases, these institutions have been left behind.

The Advantage Preservation team has been closely monitoring the painful condition and trends in the budgets of our state governments… and we are extremely conscious of the fact that one of the hardest hit areas has been in newspaper and historical preservation services in State Libraries and Historical Societies.  The cuts have been deep, and in many cases, these institutions have been left behind.  We are pleased to be working with State Historical Societies across the country to help ease the burden of their filming.

Educational institutions of all sizes, public and private, are burdened with more paperwork than ever before. Dealing with paper-based business processes while struggling to comply with regulations such as NCLB, FERPA and HIPAA is tough for any administrator. Converting paper and microfilm student files (e.g. attendance documents, report cards, transcripts) to secure digital files can help your organization provide instant record access from any education system.

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