Advantage Information Management Solutions (AIMS) has been providing our clients with high volume, and even higher quality electronic document imaging service projects from paper, microfilm and microfiche since 2003. Our average staff member has more than twenty years of experience with sophisticated document scanning services, facilities management and a broad array of document imaging and data capture services. The Advantage Companies has a client portfolio that boasts numerous large scale projects consisting of engineering drawings, books and other media. We convert images and data from all types of media from commercial documents to rare books, computer files and photos.
Document imaging services and document scanning services from Advantage Information Management Solutions include indexing and online document hosting. We integrate existing databases with files kept in paper, microfilm and microfiche. No service bureau can match our experience and state-of-the-art techniques. Projects include multi-million dollar conversions, onsite scanning equipment and ability, management and “on demand” information retrieval.
All phases of the document imaging process, such as preparation, document scanning, document indexing, PDF conversion, OCR/ICR, etc. are managed effectively by the experienced team at Advantage Information Management Solutions. We work closely with our clients through the entire life-cycle of the project utilizing proven project management methodologies. Our experience covers a broad range of document types. We scan items as small as credit card receipts or as large as building floor-plans. We have wide experience with difficult paper such as tissue or color copies and two-sided documents. All valuable and fragile papers are evaluated and processed to assure proper care and accurate conversion. Our large assortment of scanners, digital cameras, and other advanced imaging equipment permits us flexibility in our approach, and provides the client with the most cost effective and highest quality deliverable available.
Our successful project management and data conversion experience is backed up by outstanding references in government and almost every paper-intensive industry. For our key markets and alliances, click on the navigation tab at the top of the page. Methods range from single page processing with manual data entry to high-speed OCR / ICR, forms processing and media conversions. Our web based document hosting affords companies the ability to archive and process data on a real-time basis. Secure access is available to authorized users from any location. We fully administer our sites for backup, software and hardware upgrades, security monitoring, etc.
We do not have an “out-of-the-box” approach to digital conversions. Our experience substantiates the common sense premise that every client’s needs are somewhat different, even within the same industry, government agency and application area. As a result, every The Advantage Companies project is customized and tailored to specific client requirements. Since 2003, we have conducted many document conversions within the categories below as well as other projects such as Director’s Minutes, Catalogs, Photographs, Technical Reports, Brochures, etc.
Large Format Scanning
While it may be physically possible to guillotine or disassemble bound materials to scan using lower-cost automatic page feeding, there are important archival and legal reasons that vital documents may have to be individually handled. At Advantage we convert fragile archival documents and bound volumes with meticulous professional handling to maintain document integrity. Depending upon the condition of the documents, we scan directly to digital form or microfilm the items and then scan the film. Our services are utilized by leading libraries, archives and universities.
Sewn notebooks must be kept intact in order to evidence the sequence and dates of research. Millions of dollars may be at stake if a pharmaceutical house or research laboratory is unable to demonstrate that the records have not been tampered. We typically scan notebooks with pages two-up to reduce the cost of individual page scanning.
Historical Vital Records
Older governmental records, such as Birth Records, Death Certificates, Marriage Documents, Land Records, Maps, etc. were often recorded in large permanently bound archival libers. Often, they must be scanned within the public buildings in which they reside.The Advantage Companies has worked with County officials to scan large plat books that were hand written and often the only record available.
The Advantage Company’s scanning and conversion services for drawings include blueprints, mylars and drawings spanning “A” to “J” sizes. Although most clients request TIFF or Adobe PDF images, output is available in a variety of output formats including DWG, CALS and JEDMICS.
We scan engineering drawings at our facility in Cedar Rapids, Iowa or onsite at our client’s locations. Our large staff provides the flexibility to do large back-file conversions as well as ongoing scanning of smaller volumes of work. Indexing and file naming may just specify drawing and revision numbers or capture any data that is present on the drawings.
Data capture may include reconciliation to extracts of an existing database, use of bar-codes or manual data entry. Our least expensive approach is to securely encrypt images and send the digital data offshore for keying and key verification. Alternatively, all indexing can be done right at the client’s site or at The Advantage Companies facility.