Microfilm is for preservation.

Digitization is for use.

There is a difference

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Microfilm Digitization

Microfilm conversion is a multi-step process.  At Advantage Information Management Solutions we begin by auditing a random selection of the client’s film and running a project test to determine the scope of work and the best methods for accomplishing the clients desired end result. As part of this consultative approach, all scanning samples are saved in a template and examples are sent to our client for approval. Upon approval, scanning begins with inspection of the film to identify scratches, tears, reels without headers, etc. If problems are found, we notify our client so that adjustments can be made.  During scanning, variances in film density are automatically adjusted and manually verified. We then automatically locate the position of each individual image within the scanned output and proceed to Quality Inspection.  Several inspectors simultaneously confirm the quality of the scanning since quality verification is much more time consuming than the actual scanning process….and quality is our primary concern.  A wide range of validations are meticulously conducted.  If corrections are needed, they are done immediately at the inspection station.

The images are indexed according to predetermined criteria.  Folders can be created by name, number, date, department, etc.  Individual documents can be identified with metadata such as document type, date, subject, etc.  Documents and folders that consist of more than one image will be consolidated into multi-image files. Files are then processed for desired file type (TIFF, JPEG, PDF and others).  If desired, the gray-scale images are converted to black and white (bi-tonal) format.  We also offer full-text search using Optical Character Recognition.  If the documents will be uploaded into an existing imaging system, the required output structure is generated.

Final Quality Control confirms that the steps above have been correctly implemented.  We statistically inspect final output to insure that image quality, indexing/file generation and output formatting are precise.  If required, rework is performed.

Delivery is completed as specified.  We can transmit images through secure and encrypted FTP protocol or record the data to CDs, DVDs or External Hard Disk Drives. All of our micro graphic conversion services are available as digital conversions at client sites.

Advantage Information Management Solutions provides document management & imaging solutions to organizations across Iowa. We pride ourselves in providing outstanding customer service and quality services to Iowa’s  city, county, and state government agencies. Offering filming, imaging, and indexing of documents, Advantage Information Management Solutions focus is to ensure that your organization’s documents are easily accessible, now and in the future

How Can We Help?

In today’s economic environment manufacturers must increase their overall business efficiency and reduce costs in order to remain competitive. Pressures to reduce product life cycles, improve quality, enforce standards, and comply with regulations make it vital for this sector to implement a document scanning and conversion solution. The Advantage Companies can assist by converting paper-based documents such as shipping/warehouse receipts, CAD drawings, letters, standard forms, reports, and even Emails into a digital format that can be searched and retrieved.
At Advantage Records Management & Storage, confidentiality of legal records is paramount to our operations. Only authorized client staff may request documents, which are handled in accordance with pre-established retrieval methods. Depending upon where the specific document lies within the process, electronic images can be immediately transmitted to the requestor. The document might be scanned and transmitted or the original might be photocopied and sent back in physical form.
Although patient chart conversions can vary from hundreds of thousands of images to millions of images, at Advantage Information Management Solutions, we understand that EVERY page may become critical when researched. EVERY page must be as legible as the original, no pages can be omitted and the data entered to identify the patient must be accurate. These three essentials have driven our focus on document scanning and conversion quality control over the years.
The transportation industry is a fast changing, document-intensive industry. Manually processing shipping/warehouse receipts, Material Safety Data Sheets (MSDS), Driver’s Logs, copies of Commercial Drivers Licences (CDL), bill of lading, generating invoices and miscellaneous documents is a time-consuming, expensive, and inefficient process. In today’s current environment, issues such as profitability, competition, regulatory compliance, and the growing concern over rising costs must be taken into account.
Over the past decade, government agencies at all levels have been increasingly relying upon electronic document management technologies to both improve upon their work process efficiencies and to deliver services to their constituents in a faster, more effective manner. During this time, Advantage Information Solutions has been fortunate to have partnered with dozens of government agencies to provide them with document scanning and conversion services.
Educational institutions of all sizes, public and private, are burdened with more paperwork than ever before. Dealing with paper-based business processes while struggling to comply with regulations such as NCLB, FERPA and HIPAA is tough for any administrator. Converting paper and microfilm student files (e.g. attendance documents, report cards, transcripts) to secure digital files can help your organization provide instant record access from any education system.

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