Microfilm is for preservation.
Digitization is for use.
There is a difference
Microfilm conversion is a multi-step process. At Advantage Information Management Solutions we begin by auditing a random selection of the client’s film and running a project test to determine the scope of work and the best methods for accomplishing the clients desired end result. As part of this consultative approach, all scanning samples are saved in a template and examples are sent to our client for approval. Upon approval, scanning begins with inspection of the film to identify scratches, tears, reels without headers, etc. If problems are found, we notify our client so that adjustments can be made. During scanning, variances in film density are automatically adjusted and manually verified. We then automatically locate the position of each individual image within the scanned output and proceed to Quality Inspection. Several inspectors simultaneously confirm the quality of the scanning since quality verification is much more time consuming than the actual scanning process….and quality is our primary concern. A wide range of validations are meticulously conducted. If corrections are needed, they are done immediately at the inspection station.
The images are indexed according to predetermined criteria. Folders can be created by name, number, date, department, etc. Individual documents can be identified with metadata such as document type, date, subject, etc. Documents and folders that consist of more than one image will be consolidated into multi-image files. Files are then processed for desired file type (TIFF, JPEG, PDF and others). If desired, the gray-scale images are converted to black and white (bi-tonal) format. We also offer full-text search using Optical Character Recognition. If the documents will be uploaded into an existing imaging system, the required output structure is generated.
Final Quality Control confirms that the steps above have been correctly implemented. We statistically inspect final output to insure that image quality, indexing/file generation and output formatting are precise. If required, rework is performed.
Delivery is completed as specified. We can transmit images through secure and encrypted FTP protocol or record the data to CDs, DVDs or External Hard Disk Drives. All of our micro graphic conversion services are available as digital conversions at client sites.
Advantage Information Management Solutions provides document management & imaging solutions to organizations across Iowa. We pride ourselves in providing outstanding customer service and quality services to Iowa’s city, county, and state government agencies. Offering filming, imaging, and indexing of documents, Advantage Information Management Solutions focus is to ensure that your organization’s documents are easily accessible, now and in the future